Job Title: Legal Assistant
Position Type: Full-Time, Remote
Working Hours: U.S. client business hours (with flexibility for filing deadlines and court calendars)
About the Role:
Our client is seeking a Legal Assistant to support attorneys with administrative and procedural tasks. This role is critical for ensuring that legal teams are well-organized, documents are properly prepared and filed, and clients receive timely communication. The Legal Assistant provides the foundation that allows attorneys and paralegals to focus on substantive legal work.
Responsibilities:
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Document Preparation: Draft routine legal correspondence, prepare templates, and proofread contracts, pleadings, and filings for accuracy and format compliance.
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Case & File Management: Organize case files in digital management systems (Clio, MyCase, PracticePanther). Ensure documents are current, labeled, and easily retrievable.
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Court Filing: Prepare and file electronic submissions with state and federal courts. Track filing confirmations and maintain compliance with deadlines.
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Scheduling: Manage attorney calendars, including hearings, depositions, client meetings, and filing deadlines. Send reminders and coordinate logistics.
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Client Communication: Draft and send client updates, reminders, and requests for documents. Ensure all communications are professional and documented.
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Research Support: Conduct preliminary legal research (statutes, case law, regulations) under attorney supervision. Summarize findings for attorney review.
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Billing & Timekeeping: Track attorney billable hours, prepare invoices, and update billing systems.
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Administrative Support: Coordinate notarizations, organize exhibits, and assist in trial preparation as needed.
What Makes You a Perfect Fit:
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Exceptionally organized and detail-oriented.
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Skilled multitasker, able to manage multiple cases simultaneously.
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Strong written and verbal communication.
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Comfortable with technology and legal practice software.
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Proactive in anticipating attorney and client needs.
Required Experience & Skills (Minimum):
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2+ years administrative or legal support experience.
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Proficiency with Microsoft Office/Google Workspace.
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Familiarity with at least one legal case/document management system (Clio, MyCase, PracticePanther).
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Strong typing, formatting, and proofreading skills
Ideal Experience & Skills:
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Knowledge of e-filing systems for state and federal courts.
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Exposure to litigation, corporate, or compliance practice areas.
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Experience tracking billable hours in legal billing software (Clio Manage, Timeslips, Bill4Time).
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Basic legal research experience using Westlaw, LexisNexis, or government databases.
What Does a Typical Day Look Like?
A Legal Assistant’s workday is centered on supporting attorneys with precision, organization, and timeliness. You will:
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Prepare and format documents — ensuring filings, contracts, and letters are accurate, compliant, and free of errors.
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Manage calendars and deadlines — scheduling hearings, depositions, and client meetings while ensuring no deadlines are missed.
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Coordinate case files — maintaining organized, up-to-date records in case/document management systems.
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Support filings and compliance — preparing e-filings, logging confirmations, and double-checking that statutory or procedural deadlines are met.
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Communicate with clients — drafting updates, collecting necessary documents, and maintaining a professional and responsive client experience.
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Assist with billing and reporting — tracking attorney hours, preparing invoices, and updating billing records.
In essence: Legal Assistants keep cases, schedules, and records running smoothly so attorneys can focus on legal strategy and client representation.
Key Metrics for Success (KPIs):
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Zero missed court or filing deadlines.
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All client files current and audit-ready.
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100% error-free document preparation.
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Attorney calendars consistently updated and conflicts avoided.
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Timely, professional client communication logged in case systems.
Interview Process:
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Initial Phone Screen
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Video Interview with Pavago Recruiter
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Practical Task (e.g., proofread/redline a legal document or prepare a mock filing packet)
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Client Interview
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Offer & Background Verification
