d. Assist the Associate Dean in human resource issues.
4 . Support of the Associate Dean
a . Perform general office and administrative support duties including scan, copy, and
fax documents; prepare, edit, and proofread documents; send meeting
announcements and reminders; order office supplies for clinical faculty and staff per
request; and schedule appointments for the department
b . Utilize Microsoft Word, Excel, PowerPoint, Outlook, and the Internet proficiently
for creating documents, reports, surveys, databases, and sign-up systems to schedule
appointments for large groups. Proficiency in this area is a must.
c . Create, access and merge databases efficiently and accurately to provide information
as required to support the department and college. Assist with travel arrangements
and conference registrations.
d . Make hotel and flight reservations as needed; obtain directions; create event folders
with hotel and flight confirmations, directions, agenda, etc.
Research Coordinator
5. Instructor support
a. Attend research team meetings to assist with scheduling and documentation of
project progress.
b. Develop and maintain a logistic record of the progress of research projects.
c. Assist the Associate Dean of Simulation and Educational Technology with
coordinating schedules and scheduling meetings with the team members.
Ultrasound Coordinator
6. Student assistance
a. Send registration e-mail to each student
b. Create and maintain class registration.
c. Communicate with students regarding course dates, requirements, and structure
d. Monitor attendance and report absences to the Associate Dean
e. Reserve appropriate rooms and equipment for each session
7. Instructor support
a. Communicate with instructors about schedules and assist in securing instructors
for sessions
b. Request purchase of and provide essential instructional equipment
c. Assure accurate and timely reporting of instructor’s hours and invoices to the
Associate Dean
8. Equipment and supplies management
a. Maintain a log of ultrasound equipment
b. Establish a process of distributing and recovering equipment
c. Submit requests for ultrasound supplies
d. Keep maintenance records and service agreements up to date.
9. Support of the Associate Dean
a. Assist in the development and implementation of curriculum
b. Prepare course completion reports
c. Deliver completed reports to the Med-Ed and other departments
10. Perform other duties as assigned
