Contract/Proposal Assistance – Write, edit, administer, and track signage on Letters of Intent, Interim and Final Agreements, Consultant Agreements, and Work Authorizations.
Liaise between the In-House Counsel, Design Manager, and Project Accountant to incorporate comments into a draft contract and ensure the contract fee is current.
Utilize project management tools to increase efficiency for both Design Managers and the studio; this includes entering staffing and revenue plans, creating project schedules, and using data management software to identify areas of improvement.
Be a go-to resource in your studio for understanding, meeting, and exceeding firmwide metrics goals (staffing and revenue plan completion, contract signage, resilience and sustainability metrics).
Proactively support effective management of weekly operational meetings; be an active attendee; document and manage action items; work with Design Managers and other studio leaders to update and maintain important project data which may include A/R, invoice comments, backlog, time sheet review and completion, unbilled labor, revenue forecasting, staffing requests, and analysis.
Own and manage monthly studio meetings; create and maintain calendar invite; track studio initiatives and propose content, work with studio leadership to develop agenda and presentations; manage action and follow up items; secure space, IT setup, and F&B as required.
Support talent engagement and connectedness through coordination of Studio events and social gatherings; manage budget as needed; partner with leadership to enable a strong and healthy culture in the studios.
Own and manage Studio-wide meetings; create and maintain schedule; work with studio leadership to develop agenda and presentation; manage action and follow up items; secure space and refreshments as required.
Assist leadership with management of staffing dashboards for the studio.
Work with Human Resources on talent related initiatives such as Professional Development Program process support; onboarding agendas and tracking; new hire set up; interview coordination.
Other activities such as managing the studio PTO calendar.
Interface and coordinate with Marketing on pursuits and collateral creation; proactively track milestones and deadlines for RFP submissions.
Provide rapid response to requests from clients; over-deliver on request to exceed client expectations.
Identify touch points to grow client relationships and execute on those ideas (i.e. quarterly client outreach via Salesforces; quarterly account reviews).
Provide marketing support to business development champions within the studio, which may include initiating a marketing budget, conducting research on target and prospective clients, entering data into Salesforce, supporting presentation creation, and coordinating project data updates on the Gensler Intranet working with Knowledge Management.
