Logistics Coordinator – International Ocean & Air Freight
Company: World Deal Traders LLC
Location: Houston, Texas
Position Type: Full-Time
Reports To: General Manager / CEO
Position Summary
World Deal Traders is seeking a detail-oriented Logistics Coordinator to manage international ocean and air freight shipments from booking through final documentation. This role requires strong follow-up, document accuracy, and daily coordination with sales, warehouse, purchasing, accounts, freight forwarders, and customers.
Key ResponsibilitiesOcean Freight
- Request and compare ocean freight quotes based on cost, transit time, routing, and customer needs.
- Book containers, confirm sailing schedules, cutoffs, empty pickup, loading dates, and documentation deadlines.
- Coordinate loading with the warehouse and sales team.
- Track container status, rollovers, delays, port issues, and routing changes.
- Review and approve draft Bill of Lading, telex release, original documents, and courier requirements.
Air Freight
- Request air freight quotes and confirm chargeable weight, airline, routing, transit time, and pickup schedule.
- Coordinate pickup with freight forwarder, warehouse, and sales team.
- Confirm labels, pallet details, consignee information, and required documents before cargo leaves the warehouse.
- Monitor air shipments closely and escalate any delay, document issue, or missed flight risk immediately.
Export Documentation
Prepare, review, and coordinate documents including:
- Commercial Invoice
- Packing List
- Bill of Lading / Air Waybill
- Certificate of Origin
- Health Certificate
- Certificate of Free Sale
- Fumigation Certificate, if requested
- Heat-Treated Wooden Pallet Certificate, if requested
- Telex Release / Original Documents, if requested
Internal Coordination
- Work with sales to confirm SLI, consignee details, shipping terms, and customer instructions.
- Work with warehouse to confirm cargo readiness, pallet count, weight, cube, labels, and loading schedule.
- Work with purchasing and accounts to confirm product status, freight invoices, and shipment holds.
- Keep shipment trackers, shared sheets, ERP/app records, and communication logs updated daily.
Required Skills
- Experience in international logistics, freight forwarding, ocean freight, air freight, or export coordination preferred.
- Strong knowledge of export documents and shipment procedures.
- Excellent attention to detail and follow-up skills.
- Ability to manage multiple shipments and deadlines.
- Comfortable using Google Sheets, Excel, email, ERP systems, and shipment trackers.
- Strong communication skills and ability to escalate problems early.
Key Performance Indicators
- Document accuracy
- On-time bookings and loading
- Timely communication and updates
- Early problem escalation
- Daily tracker updates
- Cost-conscious freight coordination
- Customer satisfaction
Ideal Candidate
The ideal candidate takes full ownership of each shipment from start to finish, follows up aggressively, keeps accurate records, and understands that one missed detail can cause delays, extra costs, and customer dissatisfaction.
Job Type: Full-time
Pay: $16,000.00 - $20,000.00 per month
Work Location: Remote
