Position Overview
We are seeking a detail-oriented and organized Accounts Payable Specialist to join our team on a part-time basis. This role is responsible for managing the full accounts payable cycle, ensuring timely and accurate invoice processing, maintaining vendor relationships, and supporting month-end accounting activities. The ideal candidate is comfortable working in a fast-paced environment, can manage multiple priorities, and is fluent in both English and Spanish.
Schedule
- Approximately 20 hours per week
- Flexible schedule based on business needs and mutual agreement
Key Responsibilities
- Process vendor invoices and bills accurately and timely within the accounting system
- Monitor and manage the Accounts Payable inbox, responding to vendor inquiries and routing requests as needed
- Review invoices for proper coding, approvals, and supporting documentation
- Prepare weekly accounts payable payment runs and assist with payment processing
- Reconcile vendor statements and investigate discrepancies
- Maintain organized accounts payable records and supporting documentation
- Prepare and maintain AP aging reports, highlighting overdue items and outstanding issues
- Assist with month-end close activities related to accounts payable
- Support process improvements to enhance efficiency and accuracy within the AP function
- Maintain and update accounts payable procedures and documentation
- Collaborate with internal departments and external vendors to resolve payment-related issues
Qualifications & Requirements
- Minimum of 2-3 years of accounts payable or general accounting experience
- Experience processing a high volume of invoices in a fast-paced environment
- Proficiency with accounting systems and Microsoft Excel
- Required: Fluent bilingual communication skills in both English and Spanish (written and verbal)
- Strong organizational skills and exceptional attention to detail
- Ability to manage multiple priorities and consistently meet deadlines
- Strong communication skills and ability to work collaboratively across teams
- Experience in consumer packaged goods (CPG), food & beverage, e-commerce, or related industries preferred
- Bachelor's degree in Accounting, Finance, or a related field preferred, but not required
What We're Looking For
- A self-starter who can work independently and efficiently
- Strong problem-solving and analytical skills
- A proactive approach to identifying process improvements
- Commitment to accuracy, accountability, and excellent vendor service
Job Type: Part-time
Application Question(s):
- (REQUIRED) Please paste the link to your resume here.
- (REQUIRED) What is your desired wage per hour in USD?
Work Location: Remote
