The Facilities Specialist oversees all building-related activities. He/she is responsible for preserving the good condition of infrastructure and ensures that facilities are safe and well-functioning.
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Support the daily operation and upkeep of site facilities, offices, common areas, and employee amenities.
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Conduct routine facility inspections and identify maintenance or safety concerns.
- Coordinate corrective actions and follow up on open facility issues.
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Maintain facility records, documentation, and work order logs.
- Receive, track, and coordinate facility service requests.
- Schedule and monitor preventive and corrective maintenance activities.
- Work with internal teams and external vendors to ensure timely completion of repairs.
- Verify completion and quality of maintenance work performed.
- Assist in coordinating contracted services such as: · Janitorial services · Landscaping · Pest control · Security services · Equipment maintenance · Monitor vendor performance and report service issues. · Support processing of service requests and purchase requisitions.
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Assist with office moves, workstation setup, and employee seating arrangements.
- Support meeting room readiness and facility-related employee requests.
- Ensure adequate supplies for facility operations and common areas.
- Support compliance with company safety policies and facility standards.
- Participate in workplace safety inspections and audits.
- Assist with emergency preparedness activities and site evacuation programs.
- Report hazards and support corrective action implementation.
- Maintain facility budgets, invoices, and purchase records as assigned.
- Create reports and presentations related to facility metrics.
- Update facility drawings, inventories, and asset databases.
- Support continuous improvement initiatives within facilities operations.
EDUCATIONAL AND EXPERIENCE REQUIREMENTS: ·
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High School diploma or G.E.D. required.
- 0-2 years of experience in facilities, administration, maintenance coordination, office services, or related functions.
- Internship or co-op experience is a plus.
ESSENTIAL KNOWLEDGE, SKILLS & ABILITIES:
- Understanding of facilities, infrastructure, and administration of corporate office sites.
- Strong verbal and written communication skills.
- Project management skills.
- Strong time management & organizational skills and the ability to prioritize wisely.
- Computer knowledge and experience with all Microsoft Office software.
Work Schedule
Must be available to work between 6:00 AM and 6:00 PM. Scheduled shifts may vary within this timeframe, such as 6:00 AM–3:00 PM or 9:00 AM–6:00 PM, based on business needs.
We offer:
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Law benefits
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Food vouchers 10%
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Weekends off
If you're interested, please submit your updated resume. We look forward to hearing from you!
