We are seeking a reliable and detail-oriented Accounts Payable Clerk to join our landscape company’s administrative team. This role is responsible for processing vendor invoices, maintaining accurate financial records, assisting with month-end close, preparing journal entries, and ongoing projects. The ideal candidate is highly organized, comfortable working with accounting systems, and able to communicate effectively with vendors and internal teams.
Responsibilities:
- Review, verify, and process vendor invoices and check requests, ensuring accuracy and proper documentation
- Match invoices to Purchase Orders (POs) and resolve discrepancies with purchasing and field operations
- Enter invoices into the company’s accounting/ERP system (Sage Intacct)
- Review GL coding on POs and transactions to ensure accuracy and alignment with appropriate General Ledger accounts
- Help maintain proper recordkeeping of invoices
- Maintain up-to-date vendor files, including W-9 collection and verification
- Communicate with vendors to resolve billing issues, payment questions, and statement discrepancies
- Reconcile vendor statements and monitor outstanding balances
- Collaborate with purchasing and operations teams to address PO, invoice, and job-costing issues
- Adhere to company accounting policies and maintain strict financial confidentiality
- Processing Daily PO Batches that sync to accounting software, ensuring that duplicate invoices are not being processed
- Conduct daily audit of fuel card activity to ensure compliance with company guidelines and identify potential misuse or irregularities
- Prepare and post routine journal entries for month-end close
- Assist with special projects such as audits of GL codes or invoices/vendors
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- Conduct daily audit of fuel card activity to ensure compliance with company guidelines and identify potential misuse or irregularities.
- Prepare and post routine journal entries for month-end close.
- Assist with special projects such as audits of GL codes or invoices/vendors.
Requirements
● High school diploma required; Associate degree in Accounting preferred.
● 1–3 years of Accounts Payable or general accounting experience, preferably in construction, landscaping, or a similar field-based industry.
● Proficiency in Excel and Sage Intacct (or similar ERP/accounting software).
● Strong attention to detail, accuracy, and organizational skills.
● Ability to work independently, manage priorities, and meet deadlines in a fast-paced environment.
Preferred Qualifications
- Familiarity with basic accounting principles (GAAP preferred)
DISCLAIMERS
- The above information is intended to describe the general nature of this position and should not be considered a comprehensive statement of duties, activities, responsibilities, and requirements. Additional duties, activities, responsibilities, and requirements may be assigned, with or without notice, at any time.
- This job description is neither an employment contract nor a promise of work for any specific length of time.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EQUAL EMPLOYMENT OPPORTUNITY
Job Type: Full-time
Work Location: Remote
