2 publicaciones de empleo destacadas de ai software engineer en remote mexico (¡Están contratando!)

Virtual Construction Operations Assistant
Shield Managers —Desde casa
- $8,785.11 a $18,635.17 por mes
- Tiempo completo
- Home Office (Desde casa)
- Microsoft Excel
- Word processing
- Inglés
Postulación rápida
4d
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Virtual Construction Operations Assistant

Shield Managers
Desde casa

Postulación rápida

Información del empleo

Tiempo completo
$8,785.11 a $18,635.17 por mes
Hace 4 días

Cualificaciones

Microsoft Excel
Word processing
Inglés
Captura de datos
Experiencia en oficina

Descripción completa del empleo

Shield Managers is hiring a remote Virtual Assistant / Executive Assistant to support our construction and project management operations. This full-time role will take on a range of responsibilities that are currently overwhelming our team, with a focus on organization, follow-through, and clear communication.

Core Responsibilities

Punch List & Quality Reporting — Convert onsite foreman/PM quality check notes into detailed, organized punch list reports for subcontractors, clearly outlining the work needed to complete or fix issues.

Material Ordering — Turn handwritten material lists into project-specific orders, primarily through Home Depot.

Scope of Work & Vendor Sourcing — Help build detailed scope of work documents at the start of each project. Take ownership of sourcing vendors for as many project components as possible, scheduling multiple vendors for competitive bids, and proactively finding new vendors when there are gaps.

JobTread Project Management System — Assist in building out our project management system in JobTread, an ongoing, in-progress buildout that needs more dedicated attention.

SOP Development — Help create Standard Operating Procedures to train subcontractors, reduce mistakes, and prevent confusion.

Email Management — Manage inboxes to ensure timely communication isn't missed, and handle follow-ups with slow-responding vendors (e.g., engineers). Some coordination with AI-assisted tools may be involved, but human judgment and context are needed.

Project Tracking — Review JobTread and ClickUp regularly to ensure projects are staying on track, and assist remotely wherever possible: calling, researching, and organizing.

Permitting — Submit permit applications: gather required paperwork, contracts, and signatures; fill in permit information; and handle fee payment. Schedule permit inspections and coordinate attendance with the team.

Calendar Management — Provide ongoing calendar support.

What Success Looks Like

As you settle into the role, there's room to take on additional responsibilities such as tracking subcontractor insurance and licenses, maintaining a vendor/subcontractor database, preparing weekly project status summaries for owners, tracking change orders and client sign-offs, managing a shared project document repository, and assisting with job costing data entry.

Qualifications

Prior experience as a virtual assistant, executive assistant, or administrative coordinator, ideally supporting construction, real estate, or project-based operations
Strong written communication skills and comfort managing multiple inboxes and vendor relationships
Highly organized with excellent follow-through on multi-step, detail-heavy tasks
Comfortable learning new software; experience with JobTread and/or ClickUp is a plus
Self-starter who can work independently in a remote setting and proactively flag issues

Schedule & Location

This is a full-time, fully remote position.

How to Apply

Submit your resume and a brief note on relevant experience through Indeed.

Job Type: Full-time

Pay: $8,785.11 - $18,635.17 per month

Work Location: Remote

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