7 publicaciones de empleo destacadas en crm coordinator (¡Están contratando!)

Executive Assistant - Automotive Industry
Pavago —México
- Tiempo completo
- Home Office (Desde casa)
- Microsoft Powerpoint
- Administración de personal
- Inglés
Postulación rápida
10d
GoHighLevel Marketing Operations Specialist
Pavago —México
- Tiempo completo
- Home Office (Desde casa)
- Administración de personal
- Inglés
- Investigación
Postulación rápida
Remote Executive Assistant - Operations & Communication Focus (LATAM)
FreedUp —México
- Tiempo completo
- Home Office (Desde casa)
Postulación rápida
Construction Project Coordinator
Pavago —México
- Tiempo completo
- Home Office (Desde casa)
- Microsoft Excel
- Administración de personal
- Inglés
Postulación rápida
2d
Remote Executive Assistant - Operations & Project Focus (LATAM)
FreedUp —México
- Tiempo completo
- Home Office (Desde casa)
- Administración de personal
Postulación rápida
Inbound Sales & Customer Service Representative - (Home Services)
Pavago —México
- Incluye fines de semana
- Home Office (Desde casa)
- Administración de personal
- Experiencia en ventas
- Servicio al cliente
Postulación rápida
3d
Marketing Manager | B2B Growth | Salesforce & AI
Pavago —México
- Tiempo completo
- Home Office (Desde casa)
- Experiencia en ventas
- Salesforce
- Inglés
Postulación rápida
3d

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Executive Assistant - Automotive Industry

Pavago
México

Postulación rápida

Información del empleo

Tiempo completo | Contrato independiente
Hace 10 días

Cualificaciones

Microsoft Powerpoint
Google Docs
Administración de personal
Inglés
Recursos humanos

Descripción completa del empleo

Executive Assistant (Operations, Client Coordination & CRM Management) – Remote | U.S. Hours

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring an Executive Assistant (Operations & Client Coordination) to support daily operations, client communication, CRM management, scheduling, and workflow coordination within a fast-growing automotive business.

This is not a basic administrative role.

You’ll act as a key operational partner to the founder by helping manage:

client communication
contractor coordination
CRM organization
scheduling and operational workflows
follow-ups and execution tracking
day-to-day operational support

This role is ideal for someone who is:

highly organized
proactive
detail-oriented
execution-focused
comfortable managing multiple moving parts simultaneously

If you thrive in fast-paced operational environments and enjoy keeping projects, communication, and workflows organized — this role is a strong fit.

What You’ll OwnClient Communication & Coordination

Manage inbound client inquiries and prioritize urgent requests
Draft and send professional client updates, summaries, and follow-ups
Maintain strong communication and responsiveness throughout active projects
Track ongoing conversations and maintain organized communication workflows
Ensure a high-quality client experience across all touchpoints

Contractor & Project Coordination

Coordinate with freelance contractors and vendors on active projects
Track deliverables, deadlines, and project progress
Maintain communication between:
- contractors
- clients
- leadership
Ensure tasks and timelines remain organized and on schedule
Escalate delays or operational issues proactively

CRM & Administrative Operations

Manage and maintain CRM records inside GoHighLevel (GHL)
Keep:
- client records
- pipelines
- workflows
- notes
- follow-ups
  organized and accurate
Support onboarding workflows and operational setup processes
Ensure CRM hygiene and operational consistency across systems

Scheduling & Executive Support

Manage calendars, scheduling, and meeting coordination using:
- Google Calendar
- Gmail
- Google Workspace
Coordinate meetings and operational priorities for leadership
Prepare context, notes, and materials ahead of meetings or calls
Help maintain daily operational alignment and follow-through

Research & Reporting Support

Conduct operational and market research including:
- vendor research
- inventory checks
- market comparisons
- operational data gathering
Organize findings into actionable summaries and reports
Support leadership with operational decision-making and execution support

What Success Looks Like

Client communication remains fast, professional, and organized
CRM records and workflows stay clean and accurate
Projects and contractor deliverables stay on track
Scheduling and operational coordination run smoothly
Leadership spends less time chasing follow-ups and operational details
Daily operations remain organized, responsive, and execution-focused

What Makes You a Strong Fit

Highly organized with strong attention to detail
Proactive and ownership-focused
Strong multitasking and operational coordination ability
Excellent communicator with professional client-facing skills
Comfortable working independently in a remote environment
Strong follow-through and execution discipline
Calm under pressure while managing shifting priorities

✅ Must-Have RequirementsExperience

2+ years of experience supporting:
- founders
- executives
- operations teams
- small business owners
Experience in:
- executive assistance
- operations coordination
- administrative support
- client communication

Technical Skills

Strong hands-on experience with:
- GoHighLevel (GHL)
- Google Workspace
- Gmail
- Google Calendar
- Google Drive
- Google Docs
Experience managing CRM workflows and operational tracking systems
Strong organizational and workflow management skills

Communication & Execution

Excellent written and verbal English communication skills
Strong attention to detail and operational accuracy
Ability to manage priorities independently without constant oversight
Reliable remote work setup and stable internet connection

Nice to Have

Experience in:
- automotive industry operations
- client coordination
- service-based businesses
Familiarity with:
- Gamma
- Google Slides
- PowerPoint
- Notebook LM
- presentation and research tools
Experience supporting founders in fast-paced businesses

What a Typical Day Looks Like

Respond to client inquiries and coordinate follow-ups
Update and maintain CRM records in GoHighLevel
Coordinate contractors and track active project timelines
Manage scheduling, meetings, and operational calendars
Conduct operational research and organize key information
Support leadership with daily priorities and workflow tracking

In short:
You keep operations organized, communication flowing, and projects moving forward efficiently.

Key Metrics for Success (KPIs)

Responsiveness and professionalism in client communication
CRM accuracy and organization
Timely follow-through on tasks and operational requests
Scheduling efficiency and calendar management
Contractor coordination and deadline adherence
Reduction in operational bottlenecks
Leadership satisfaction and operational reliability

Why This Role Stands Out

High ownership and visibility with leadership
Opportunity to work closely with a founder in a fast-growing business
Exposure to:
- CRM systems
- operations management
- workflow coordination
- client operations
- contractor management
Clear growth path into:
- Operations Manager
- Executive Operations Lead
- Client Success Manager
- Operations Coordinator
Fully remote role with strong long-term growth potential

Interview Process

Initial Phone Screen
Video Interview with Recruiter
Client Interview
Offer & Onboarding

Apply Now

If you:

thrive in fast-moving operational environments
enjoy organization, communication, and execution
love supporting leadership and coordinating moving parts
want a high-impact role with strong ownership and visibility

this is a strong opportunity to grow within operations and executive support.

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