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Lease Compliance Administrator

Zipdev -
México

Postulación rápida

Información del empleo

Tiempo completo

Cualificaciones

Microsoft Excel
Administración de personal
Administración del tiempo

Descripción completa del empleo

Our client is seeking a highly detail-oriented Lease Compliance Administrator to support the accuracy and integrity of lease data, tenant billing, and accounts receivable processes. This role will serve as the bridge between Accounting, Asset Management, and Property Management to ensure all lease terms are correctly interpreted, entered, and enforced within the property management system (Yardi).

This position will be responsible for lease abstraction, tenant onboarding and offboarding, charge accuracy, and timely application of cash receipts. The ideal candidate thrives in a fast-paced environment, is highly organized, and has a strong understanding of lease structures and financial implications.

Role Mission

To ensure all lease-related data, tenant billing, and accounts receivable activities are accurate, timely, and compliant, enabling clean financial reporting, improved tenant relationships, and operational efficiency across the portfolio.

Key Responsibilities

Lease Abstraction & Data Management

Review leases, amendments, and legal documents to extract key terms including rent, escalations, CAM structures, and critical obligations.
Accurately enter and maintain lease data in Yardi, ensuring alignment with executed agreements.
Maintain organized and complete lease documentation for all tenants.

Tenant Onboarding & Offboarding

Set up new tenants in Yardi, ensuring all lease terms and billing structures are accurate prior to first billing
Coordinate tenant move-ins and move-outs, including final billing, deposit reconciliation, and ledger closeout
Ensure tenant portal (RentCafe) setup and communication is completed timely.

Accounts Receivable & Billing Accuracy

Manage daily application of cash receipts to tenant ledgers
Review tenant accounts for accuracy, including rent, CAM, tax, and other charges
Process billing adjustments, late fee reversals, and corrections as needed
Investigate and resolve tenant disputes related to billing and account balances

CAM Reconciliation & Expense Management

Support CAM estimate setup and annual reconciliation processes
Review and validate operating expense recoveries, property taxes, and insurance allocations
Ensure CAM charges are accurately reflected in tenant billings

Critical Date Monitoring

Track key lease dates, including expirations, renewals, rent escalations, and notice periods
Proactively communicate upcoming deadlines to internal stakeholders

Tenant & Internal Coordination

Serve as a primary point of contact for tenant account inquiries
Partner with Accounting, Asset Management, and Property Management to resolve discrepancies and ensure data accuracy
Support communication with tenants regarding balances, credits, and billing updates

Audit, Compliance & Reporting

Perform periodic audits of tenant ledgers and lease data for accuracy and completeness
Assist with preparation of estoppel certificates and lease-related documentation
Ensure compliance with lease terms and company policies

Requirements

2–5 years of experience in property management, lease administration, or real estate accounting
Strong proficiency in Yardi (required) and advanced Excel skills
High attention to detail with the ability to interpret complex lease agreements
Solid understanding of CAM, NNN leases, rent structures, and AR processes
Ability to manage high-volume transactional work with accuracy and efficiency
Strong organizational and time management skills in a fast-paced environment

Milestone Timeline

First 30 Days – Integration & Orientation

Complete onboarding and system training (Yardi, internal processes)
Review existing lease structures and tenant ledgers
Begin supporting tenant billing reviews and basic AR tasks

By Day 60 – Independent Execution

Independently manage tenant onboarding and lease setup
Apply cash receipts daily and resolve basic tenant discrepancies
Begin supporting CAM setup and billing reviews

By Day 90 – Ownership & Accuracy

Own accuracy of assigned tenant ledgers and billing processes
Identify and correct lease or billing discrepancies proactively
Support estoppels and tenant communications as needed

By Day 120 – Strategic Contributor

Identify and recommend process improvements for lease and AR workflows
Support full-cycle lease compliance across assigned properties
Act as a key resource for lease-related accuracy and tenant account integrity

Benefits

Work remotely Monday - Friday, 40 hours a week (no weekends)
Did we mention it's REMOTE?!!

One of our core values at Zipdev is "Be authentic." that's why we encourage you to answer the application form in your own words; we are interested in getting to know you, not a digital assistant.

Wondering how our remote environment or our payment method work? We've put together some helpful answers in our FAQs at the bottom our our Take a look and let us know if you have any other questions!

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