Position Overview
We are seeking a highly organized and detail-oriented Operations Administrative Assistant to provide remote administrative support. This position is responsible for helping our leadership team stay organized by managing administrative processes, maintaining accurate business records, preparing operational reports, supporting recruiting efforts, and assisting with bookkeeping activities.
The ideal candidate enjoys working behind the scenes, is comfortable working with numbers and data, and takes pride in keeping information organized and accurate. This role requires someone who is proactive, dependable, and capable of managing multiple priorities while working independently.
This is not a customer-facing position. Front desk responsibilities, appointment scheduling, member communications, and sales activities are handled by our studio teams.
What You'll Do
As our Operations Administrative Assistant, you will play an important role in supporting the day-to-day administrative functions of the business. You will prepare recurring business reports that help leadership monitor studio performance, verify operational data to ensure its accuracy, assist with commission calculations, and help maintain organized business records.
You will coordinate administrative purchasing requests submitted by our studio teams, maintain documentation related to business operations, and assist with bookkeeping by recording and organizing financial information in QuickBooks Online.
The role also supports our recruiting process by coordinating interviews, communicating with candidates, and maintaining hiring records. In addition, you will assist with organizing community outreach initiatives by researching local partnership opportunities, scheduling meetings, and tracking outreach activities.
Success in this position depends on your ability to stay organized, pay close attention to detail, communicate effectively, and consistently deliver accurate work with minimal supervision.
What We're Looking For
We're looking for someone who enjoys creating order out of complexity. You are naturally organized, comfortable working with spreadsheets and business systems, and take ownership of your work. You don't wait to be reminded of recurring tasks—you anticipate them, stay ahead of deadlines, and enjoy finding better ways to keep operations running smoothly.
The ideal candidate has experience in administrative support, bookkeeping, reporting, or business operations. Experience supporting multiple locations or multiple managers is a strong plus.
Qualifications
The successful candidate will have excellent organizational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Advanced Excel skills and experience with QuickBooks Online are required, along with strong written and verbal communication skills in English.
Experience with ClubReady or any CRM, Indeed Recruiting, or other business management software is preferred but not required.
Why Join Us?
This is an opportunity to become an important part of a growing organization where your work will have a direct impact across multiple businesses. Rather than being limited to a single business, you'll gain hands-on experience working with different industries, business models, and operational challenges, providing a unique opportunity to broaden your skills and accelerate your professional growth.
This is not a position with a fixed scope. As our organization continues to grow, we expect this role to expand quickly. In the near term, you will have the opportunity to support additional businesses and clients within our portfolio, taking on new responsibilities and increasing your exposure to different industries and business functions.
If you're someone who enjoys learning, taking ownership, and growing professionally, this role offers a unique opportunity to build valuable experience while growing alongside the company. We are looking for someone who wants to become a long-term member of our team and grow as our business grows.
Job Type: Full-time
Pay: $15,000.00 - $20,000.00 per month
Work Location: Remote
