Virtual Assistant (Remote | Admin, CRM, Operations Support) – U.S. Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours (flexible based on client needs)
About the Role
We’re hiring a Virtual Assistant (VA) to provide reliable, high-quality administrative and operational support.
This is not just basic admin work — you will:
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Manage calendars and communication
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Maintain CRM and data accuracy
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Support projects and operations
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Ensure nothing falls through the cracks
You are the execution layer that keeps the business organized and moving forward.
What You’ll OwnAdministrative Support (Daily Execution)-
Manage calendars, meetings, and scheduling
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Draft and send professional emails and documents
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Prepare meeting notes and track follow-ups
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Ensure priorities are organized and executed
Data & CRM Management-
Maintain records in:
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Spreadsheets
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CRMs (e.g., HubSpot, Salesforce, Zoho)
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Ensure data is:
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Accurate
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Updated
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Organized
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Manage digital filing systems (Google Drive, Dropbox, SharePoint)
Research & Task Execution-
Conduct research on:
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Competitors
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Vendors
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Market insights
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Compile findings into clear summaries or presentations
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Support ad hoc tasks and small projects
Customer & Vendor Support-
Respond to basic client inquiries or route them correctly
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Communicate with vendors and follow up on tasks
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Ensure nothing is delayed due to lack of follow-up
Operations & Project Support-
Assist with:
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Invoicing
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Expense tracking
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Light bookkeeping (if required)
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Maintain project trackers using:
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Asana
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Trello
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Notion
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Monday.com
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Keep tasks and workflows organized
What Makes You a Strong Fit-
You are highly organized and detail-oriented
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You follow up until tasks are completed
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You communicate clearly and professionally
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You learn tools quickly and adapt fast
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You take initiative and anticipate needs
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You can handle multiple priorities without losing structure
Required Experience & Skills-
1–2 years experience as:
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Virtual Assistant
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Administrative Assistant
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Operations support
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Proficiency in:
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Google Workspace
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Microsoft Office
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Strong time management and organizational skills
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Ability to work independently in a remote environment
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Reliable internet and professional setup
Nice to Have-
Experience with CRMs:
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HubSpot, Salesforce, Zoho
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Familiarity with:
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Experience supporting:
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Founders
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Startups
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Remote teams
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Experience handling multiple clients or executives
What a Typical Day Looks Like-
Review calendar and inbox, respond to urgent items
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Schedule meetings and manage communications
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Update CRM records and spreadsheets
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Prepare documents and reports
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Conduct research for ongoing tasks
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Follow up with vendors or clients
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Wrap up with status updates and next-day planning
In short:
You ensure everything runs smoothly, stays organized, and gets done on time.
Key Metrics (KPIs)-
Tasks completed accurately and on time
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Calendar and inbox management efficiency
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CRM and data accuracy
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Responsiveness and follow-through
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Client and stakeholder satisfaction
Why This Role Stands Out-
High ownership in day-to-day operations
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Exposure to multiple business functions
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Opportunity to grow into operations or executive roles
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Remote flexibility with structured workflows
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Fast-paced, execution-focused environment
Interview Process-
Initial Phone Screen
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Video Interview with Pavago Recruiter
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Practical Task (mock inbox/calendar or research task)
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Client Interview
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Offer & Background Verification
Apply Now
If you:
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Are organized and proactive
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Follow through until completion
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Thrive in remote, fast-paced environments
This role is a strong fit.
