5 publicaciones de empleo destacadas en executive assistant operations & hiring (¡Están contratando!)

Virtual Assistant
Pavago —México
- Tiempo completo
- Home Office (Desde casa)
- Administración de personal
- Salesforce
- Microsoft Office
Postulación rápida
Operations Assistant | Executive Support & Special Projects
Pavago —México
- Tiempo completo
- Home Office (Desde casa)
- Microsoft Excel
- Administración de personal
- Inglés
Postulación rápida
1d
Recruiter Contractor
Pavago —México
- Tiempo completo
- Home Office (Desde casa)
- Experiencia en ventas
- Inglés
- Reclutamiento
Postulación rápida
2d
Sales Assistant
Pavago —México
- Tiempo completo
- Home Office (Desde casa)
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Postulación rápida
GoHighLevel Marketing Operations Specialist
Pavago —México
- Tiempo completo
- Home Office (Desde casa)
- Administración de personal
- Inglés
- Investigación
Postulación rápida

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Operations Assistant | Executive Support & Special Projects
Pavago —México
Exposure to operations, executive support, marketing, HR, and special projects. You’ll work across operations, executive support, reporting, vendor management,…
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Virtual Assistant

Pavago
México

Postulación rápida

Información del empleo

Tiempo completo

Cualificaciones

Administración de personal
Salesforce
Trello
Microsoft Office
Xero
QuickBooks
SharePoint
Recursos humanos
HubSpot
Manejo de libros de contabilidad
Administración del tiempo

Descripción completa del empleo

Virtual Assistant (Remote | Admin, CRM, Operations Support) – U.S. Hours

Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours (flexible based on client needs)

About the Role

We’re hiring a Virtual Assistant (VA) to provide reliable, high-quality administrative and operational support.

This is not just basic admin work — you will:

Manage calendars and communication
Maintain CRM and data accuracy
Support projects and operations
Ensure nothing falls through the cracks

You are the execution layer that keeps the business organized and moving forward.

What You’ll OwnAdministrative Support (Daily Execution)

Manage calendars, meetings, and scheduling
Draft and send professional emails and documents
Prepare meeting notes and track follow-ups
Ensure priorities are organized and executed

Data & CRM Management

Maintain records in:
- Spreadsheets
- CRMs (e.g., HubSpot, Salesforce, Zoho)
Ensure data is:
- Accurate
- Updated
- Organized
Manage digital filing systems (Google Drive, Dropbox, SharePoint)

Research & Task Execution

Conduct research on:
- Competitors
- Vendors
- Market insights
Compile findings into clear summaries or presentations
Support ad hoc tasks and small projects

Customer & Vendor Support

Respond to basic client inquiries or route them correctly
Communicate with vendors and follow up on tasks
Ensure nothing is delayed due to lack of follow-up

Operations & Project Support

Assist with:
- Invoicing
- Expense tracking
- Light bookkeeping (if required)
Maintain project trackers using:
- Asana
- Trello
- Notion
- Monday.com
Keep tasks and workflows organized

What Makes You a Strong Fit

You are highly organized and detail-oriented
You follow up until tasks are completed
You communicate clearly and professionally
You learn tools quickly and adapt fast
You take initiative and anticipate needs
You can handle multiple priorities without losing structure

Required Experience & Skills

1–2 years experience as:
- Virtual Assistant
- Administrative Assistant
- Operations support
Proficiency in:
- Google Workspace
- Microsoft Office
Strong time management and organizational skills
Ability to work independently in a remote environment
Reliable internet and professional setup

Nice to Have

Experience with CRMs:
- HubSpot, Salesforce, Zoho
Familiarity with:
- QuickBooks
- Xero
Experience supporting:
- Founders
- Startups
- Remote teams
Experience handling multiple clients or executives

What a Typical Day Looks Like

Review calendar and inbox, respond to urgent items
Schedule meetings and manage communications
Update CRM records and spreadsheets
Prepare documents and reports
Conduct research for ongoing tasks
Follow up with vendors or clients
Wrap up with status updates and next-day planning

In short:
You ensure everything runs smoothly, stays organized, and gets done on time.

Key Metrics (KPIs)

Tasks completed accurately and on time
Calendar and inbox management efficiency
CRM and data accuracy
Responsiveness and follow-through
Client and stakeholder satisfaction

Why This Role Stands Out

High ownership in day-to-day operations
Exposure to multiple business functions
Opportunity to grow into operations or executive roles
Remote flexibility with structured workflows
Fast-paced, execution-focused environment

Interview Process

Initial Phone Screen
Video Interview with Pavago Recruiter
Practical Task (mock inbox/calendar or research task)
Client Interview
Offer & Background Verification

Apply Now

If you:

Are organized and proactive
Follow through until completion
Thrive in remote, fast-paced environments

This role is a strong fit.

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Virtual Assistant

Operations Assistant | Executive Support & Special Projects

Recruiter Contractor

Sales Assistant

GoHighLevel Marketing Operations Specialist

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