We are Prime Virtual: Recruitment Company based in Guadalajara, Jalisco, Mexico. You are applying for a full-time REMOTE job with us, all our employees are working from home!
We are seeking a detail-oriented and reliable Virtual Executive Assistant to support an institute specialized in CEO training (HOA Management industry). This role is both operational and client-facing. The individual in this position will play an active role in supporting monthly CEO member meetings, coordinating systems and communication, managing administrative workflows, and helping ensure a professional and high-quality experience for our members and team.
Job Responsibilities:
Meeting & Client Coordination
- Coordinate and host monthly CEO membership meetings on Zoom
- Manage all Zoom functions, including session setup, breakout rooms, and live support
- Support facilitators and members during meetings to ensure a smooth, professional experience
- Prepare agendas, schedule meetings, and support post-meeting follow-ups
CRM & Systems Management (Zoho CRM)
- Maintain and update client data and workflows in Zoho CRM
- Track action items, metrics, and onboarding documentation
- Coordinate CRM-related updates and needs with internal teams and technical partners
AI & Knowledge Management
- Use AI tools to summarize meeting transcripts
- Support internal documentation and knowledge organization
Community Platform Support (Circle)
- Upload, organize, and maintain member resources
- Support ongoing improvements to the member experience
Marketing & Content Support
- Identify key insights from meetings for marketing use
- Design basic marketing materials, presentations, and branded assets
Administrative & Operational Support
- Provide administrative and customer support across the business
- Assist with internal initiatives, special projects, and process improvements
Qualifications:
- 3+ years of experience supporting C-level executives (CEO, President, or Director level) as an Executive Assistant.
- At least 2 years of experience providing operational support, project coordination, or business operations assistance.
- Previous experience supporting marketing initiatives or content creation is highly preferred (1+ year).
- Advanced experience using Zoom and Zoom AI (scheduling meetings, managing invitations, breakout rooms, and other host controls)
- Proficiency in Microsoft Office Suite and Google Workspace.
- Experience working with CRM systems (“Zoho” is highly preferred).
- Comfortable learning new technologies and digital tools quickly.
- Ability to communicate system requirements clearly to technical teams.
- Excellent organizational skills with strong attention to detail.
- Strong verbal and written communication skills (Advanced English level is mandatory)
- Comfortable interacting with executives, clients, and stakeholders
- Confident managing live virtual meetings, providing real-time support to facilitators, and ensuring a seamless meeting experience.
- Able to work independently while collaborating effectively with a remote team.
- Highly organized, systems-oriented, and process-driven, with a structured approach to planning, prioritization, and execution.
- Friendly, proactive, and team-oriented, with a positive attitude.
- Availability to work 40 hours per week following U.S. Eastern time zone.
PERKS:
100% Payroll (Benefits of law)
Superior benefits after 6th month:
- Savings fund of 8%
- 30-day Christmas bonus
- Sick leave
- Major Medical insurance
-> Location: Anywhere in Mexico (Fully remote opportunity! - Must count with Intel Core i5 / Ryzen 5 and at least 8 GB RAM memory)
-> Able to work 40 hours per week (5 days a week, 8 hour shift + 1 hour lunch, US Eastern time zone)
If interested, please apply here at Indeed. Our Recruitment team at PVstaffing will then send you an email with the next steps. Kindly check your spam folder, as the initial email sometimes goes there.
Job Type: Full-time
Pay: $20,000.00 - $23,000.00 per month
Experience:
- Executive Assistant: 3 years (Required)
Language:
- Advanced English (Required)
Work Location: Remote
