Executive Assistant
Engel & Völkers San Miguel is seeking a bilingual Executive Assistant. This hands-on role manages priorities, coordinates client and transaction activity, and keeps follow-up moving across the team, internal departments, and outside professionals.
KEY RESPONSIBILITIES
- Manages calendar, appointments, travel, reminders, email priorities, and meeting preparation.
- Prepare concise briefing notes, correspondence, reports, and follow-up communications.
- Oversee daily priorities and review work for accuracy and completion.
- Track active listings, transactions, documents, deadlines, signatures, and unresolved items.
- Coordinate with clients, advisors, notaries, escrow companies, appraisers, inspectors, vendors, and internal teams.
- Maintain organized, current records in Google Workspace, Dropbox, listing, transaction, and reporting systems.
- Protect confidential leadership, client, banking, identification, access, and transaction information.
- Resolve routine issues independently and escalate commitments, conflicts, security concerns, personnel matters, or closing risks.
REQUIRED QUALIFICATIONS
- Professional fluency in English and Spanish.
- Strong Excel and Word skills, including trackers, data management, and report cleanup.
- Proficiency with Google Workspace, Dropbox, Lofty, and E&V EDGE/MLS, with the ability to learn new systems quickly.
- Exceptional organization, follow-through, attention to detail, and deadline management.
- Polished written and verbal communication with clients and professional contacts.
- Discretion, sound judgment, composure, and availability for occasional early-morning or after-hours support when business needs require it.
Job Type: Full-time
Pay: $3,000.00 - $4,000.00 per week
Application Question(s):
Language:
- Fluent in English (Required)
Location:
- 37700, San Miguel de Allende Centro, Gto. (Required)
Work Location: In person
