Independent Contractor — Executive Operations Specialist
Company: The Industry HUB
Location: Remote
Engagement: Initial 30-day professional-services contract, with the possibility of renewal
Capacity: Approximately 25–35 billable hours per week (if applicable), depending on mutually accepted projects and company needs; no minimum/maximum hours are guaranteed
About The Industry HUB
The Industry HUB provides centralized operational support to a growing portfolio of affiliated companies across real estate, property services, construction, investment, and related industries.
About the Engagement
We are seeking an organized, proactive Executive Operations Specialist to support executive priorities and approved projects across multiple businesses.
This is an independent-contractor engagement focused on defined deliverables, deadlines, and results. The contractor will generally control how, when, and where the services are performed while maintaining a mutually agreed weekday coordination window during U.S. Central Time.
Key Responsibilities
- Maintain executive priority dashboards, task boards, deadlines, and follow-up records.
- Keep CRM contacts, notes, reminders, and business-development pipelines current.
- Document meetings, decisions, responsibilities, and next steps.
- Prepare concise weekly reports covering completed work, open items, blockers, and upcoming deadlines.
- Organize documents, trackers, checklists, templates, and standard operating procedures.
- Coordinate approved follow-up with clients, leads, agents, vendors, contractors, and team members.
- Conduct agreed property, company, market, vendor, and business research.
- Support mutually accepted projects involving operations, real estate, property management, construction, recruiting, marketing coordination, and business growth.
Initial 30-Day Priorities
- Review authorized systems, workflows, active priorities, and outstanding follow-up.
- Organize task boards, CRM records, contact lists, and executive priorities.
- Establish a consolidated dashboard and weekly reporting process.
- Document recurring workflows and recommend practical operational improvements.
Required Qualifications
- Experience providing executive-support, operations, administrative, CRM, or project-coordination services.
- Strong professional English communication skills.
- Ability to organize multiple projects, clients, departments, or business units.
- Experience with calendars, email, spreadsheets, cloud documents, and online collaboration tools.
- Strong attention to detail, independent judgment, and reliable follow-through.
- Reliable computer, internet access, and secure remote-work environment.
- Legal ability to provide and invoice for independent professional services from Mexico.
Preferred Experience
- Supporting a founder, CEO, entrepreneur, or multi-company organization.
- Real estate, property management, construction, property services, investment, or another service-based industry.
- Monday.com, Slack, Google Workspace, Microsoft Office, Canva, WhatsApp, CRM systems, or similar tools.
- Creating dashboards, procedures, checklists, templates, and reports.
Independent-Contractor Terms
The contractor will use their own equipment, remain responsible for their taxes and ordinary business expenses, and may serve other clients subject to confidentiality and legitimate conflict restrictions. The selected contractor must sign an agreement covering scope, invoicing, confidentiality, data security, work-product ownership, and termination. The contractor will not have authority to bind The Industry HUB or its affiliated companies without written authorization.
How to Apply
Please submit your resume or professional profile, a brief description of your relevant independent-contractor experience, and answers to the following questions:
1. What executive-operations, CRM, administrative, or project-coordination experience do you have?
2. Have you managed competing priorities across multiple companies, clients, or departments? Please provide a brief example.
3. Which CRM, project-management, communication, and spreadsheet tools have you used?
4. Are you legally able to provide and invoice for independent services from Mexico?
5. Can you maintain a mutually agreed weekday coordination window during U.S. Central Time?
6. When would you be available to begin the initial 30-day engagement?
Qualified applicants may be invited to a short interview, a brief paid practical exercise, and a professional-reference check.
Job Types: Full-time, Part-time, Contract
Pay: $175.00 - $245.00 per hour
Application Question(s):
- If selected, when could you begin the initial 30-day engagement, and approximately how many billable hours per week could you make available for approved projects?
- In which areas would you consider yourself highly skilled or an expert? Select all that apply.
Response: Multiple selection
Executive support and priority management
Project management
CRM and sales-pipeline management
Process development and improvement
Dashboards, trackers, and reporting
SOPs, checklists, and templates
Client, vendor, and contractor coordination
Research and data organization
Real estate or property operations
Construction coordination
Recruiting coordination
Marketing coordination
- What methods have you used to organize priorities, manage deadlines, document decisions, and ensure follow-through?
- Have you managed competing priorities across multiple companies, clients, departments, or business units? Please provide a specific example.
- Do you enjoy working with startups and growing companies where priorities, responsibilities, and processes may change quickly?
Education:
- High school or equivalent (Preferred)
Experience:
- Project Managment: 5 years (Preferred)
- Executive Support: 5 years (Preferred)
- Business Operations: 5 years (Required)
- CRM Operations/Managment: 5 years (Preferred)
- Project Coordination: 5 years (Required)
Language:
- English (Required)
- Spanish (Preferred)
License/Certification:
- Project Managment (Preferred)
- Process Improvement Certification (Preferred)
Work Location: Remote
