Client, a leading commercial HVAC, plumbing, and electrical contractor based in Texas, is seeking a highly organized and proactive remote MEP Estimating Coordinator / Junior Estimator. In this role, you will work closely to support our lead estimator by streamlining the bidding process. You will be instrumental in organizing bid documents, leveraging AI to analyze project scopes, and ensuring our estimating pipeline runs efficiently and accurately.
Document Management: Organize and maintain bid folders, project plans, specifications, addenda, and technical drawings.
Deadline Tracking: Monitor and track critical bid deadlines, addenda updates, required forms, and all submission requirements to ensure nothing is missed.
AI Utilization: Leverage AI tools (such as ChatGPT or Claude) to efficiently summarize technical specs, scopes of work, exclusions, alternates, addenda, and project risks.
Scope Review: Carefully review HVAC, plumbing, and electrical documents to identify and extract relevant scope items.
Vendor Coordination: Draft Request for Quotes (RFQs) for vendors and subcontractors, actively following up to ensure timely receipt of pricing.
Quote Analysis: Compare received vendor and subcontractor quotes, specifically flagging any missing or incomplete scope.
Proposal Preparation: Build foundational proposal shells and maintain an accurate, up-to-date bid tracker.
Risk Identification: Actively flag unclear scope items, missing information, document conflicts, or potential risks to the lead estimator.
Inbox management & email responsiveness: Monitors multiple email accounts continuously; triages, labels, and prioritizes incoming messages. Responds to customer inquiries within minutes, not hours. Zero tolerance for unread or ignored emails.
Organizational excellence: Maintains structured systems for email labeling, task reminders, and follow-ups without being asked. Keeps communication channels clean and categorized so nothing falls through the cracks.
Multitasking across channels: Manages simultaneous email and chat workflows, switching between platforms (Gmail, Google Chat) without sacrificing response time or accuracy.
